Writing letters is one of the most effective methods of communicating with elected officials. Writing a letter allows you to carefully form your words and arguments without the pressure of a face-to-face meeting. It also allows the elected official to read and consider your points away from the distractions of the state house or a formal meeting, and shows that you feel strongly enough about an issue to actually sit down and compose your thoughts. Letters also allow you to provide your representative with other written material which supports your point of view.

Clearly Identify Yourself
Make sure you identify yourself as a constituent or otherwise concerned citizen, and whether you are writing in a private or professional capacity. Also include your name and address on the letter itself since the envelope may get lost.

Keep It Brief
If possible keep your letter to one page or less and focus on a single subject.

Get to the Point
Summarize your position or request in the first paragraph, using the rest of the letter for explanation and supporting information.

Be Specific
Ask for specific action — either to support or oppose a specific bill, amendment or other action. If possible refer to legislation by name and number, stating who introduced it, and summarizing what it will do.

Be Factual
Don’t dilute your credibility with arguments that cannot be substantiated.

Personalize Your Message
Explain how the proposal in question will affect you, your family, business or community.

Thank Your Legislator
Thank your legislator for his or her time and attention.

Ask for a Reply
Ask for a reply to ensure that your letter is not ignored.